{"id":196,"date":"2026-03-28T12:32:45","date_gmt":"2026-03-28T12:32:45","guid":{"rendered":"https:\/\/wherewelearn.com\/blog\/?p=196"},"modified":"2026-03-28T12:32:45","modified_gmt":"2026-03-28T12:32:45","slug":"governance-update-european-work-on-privacy-policy-and-terms-and-conditions","status":"publish","type":"post","link":"https:\/\/wherewelearn.com\/blog\/governance-update-european-work-on-privacy-policy-and-terms-and-conditions\/","title":{"rendered":"Governance Update &#8211; European work on Privacy Policy and Terms and Conditions"},"content":{"rendered":"<p class=\"isSelectedEnd\"><strong>Date:<\/strong> <span class=\"text-token-text-primary cursor-text rounded-sm\" data-placeholder-token=\"true\">2026-03-28<\/span><br \/>\n<strong>Prepared by:<\/strong> Philip Lacey<br \/>\n<strong>Role:<\/strong> Founder \/ System Steward<\/p>\n<div contenteditable=\"false\">\n<hr \/>\n<\/div>\n<div>\n<h1>\u00a01. Background<\/h1>\n<div>As part of the ISO 27001:2022 ISMS implementation cycle (Cycle 1) and ongoing GDPR compliance work, the public-facing Privacy Notice (`\/privacy.php`) and Terms and Conditions of Use (`\/tsncs.php`) were reviewed in full against:<\/div>\n<div>\u2013 GDPR Articles 5, 6, 13, 14, 17, 28, 44\u201349<\/div>\n<div>\u2013 EU Consumer Rights Directive 2011\/83\/EU<\/div>\n<div>\u2013 Irish Consumer Protection Act 2007<\/div>\n<div>\u2013 Irish Arbitration Act 2010<\/div>\n<div>\u2013 Irish Copyright and Related Rights Act 2000<\/div>\n<div>\u2013 Companies Act 2014 (CLG obligations)<\/div>\n<div>Both documents were found to contain material deficiencies. Remediation was completed on 28 March 2026.<\/div>\n<div>\u2014<\/div>\n<h1>2. Privacy Notice \u2014 Changes Made<\/h1>\n<h2>2.1 Issues Identified<\/h2>\n<div>| # | Issue | Risk |<\/div>\n<div>|\u2014|\u2014\u2014-|\u2014\u2014|<\/div>\n<div>| 1 | No lawful basis stated for any processing activity | GDPR Art. 13(1)(c) \u2014 mandatory disclosure |<\/div>\n<div>| 2 | No retention periods stated | GDPR Art. 13(2)(a) \u2014 mandatory disclosure |<\/div>\n<div>| 3 | Data subject rights not listed | GDPR Art. 13(2)(b) \u2014 mandatory disclosure |<\/div>\n<div>| 4 | No right to lodge complaint with DPC stated | GDPR Art. 13(2)(d) \u2014 mandatory disclosure |<\/div>\n<div>| 5 | Section 9 (\u201cInternational Transfers\u201d) written as an EU company addressing US users \u2014 reversed | Legally misleading; company is Irish, users are EU\/EEA |<\/div>\n<div>| 6 | False claims about use of \u201cpixel tags\u201d and \u201cweb beacons\u201d | No such tracking in use; constitutes inaccurate disclosure |<\/div>\n<div>| 7 | Outdated template language (\u201cwe,\u201d \u201cour affiliates\u201d) inconsistent with CLG structure | Misleading as to corporate structure |<\/div>\n<div>| 8 | No processor (sub-processor) disclosure | GDPR Art. 13(1)(e) \u2014 mandatory where applicable |<\/div>\n<div>| 9 | Cookie section did not confirm strictly-necessary-only use | Created ambiguity about consent obligations |<\/div>\n<div>| 10 | No third-country transfer mechanism stated for Facebook\/Google OAuth | GDPR Art. 13(1)(f) \u2014 mandatory |<\/div>\n<h2>2.2 Changes Applied<\/h2>\n<div>The Privacy Notice was fully rewritten to GDPR Article 13 standard. The new notice contains:<\/div>\n<div>1. **Controller identity** \u2014 full legal name, CRO number, registered address, and contact email<\/div>\n<div>2. **Processing activities table** \u2014 9 activities with purpose, lawful basis (Article 6), data categories, and third-party recipients for each<\/div>\n<div>3. **Cookies** \u2014 confirmed as strictly necessary session cookies only; no consent banner required<\/div>\n<div>4. **Third-party OAuth** \u2014 Facebook and Google disclosed as processors; EU Standard Contractual Clauses confirmed as transfer mechanism<\/div>\n<div>5. **Processor table** \u2014 Web Hosting Ireland (hosting), Google (OAuth), Facebook\/Meta (OAuth) disclosed as Article 28 processors<\/div>\n<div>6. **Third-country transfers** \u2014 EEA transfers only via SCCs; Twitter\/UptimeRobot confirmed as no personal data<\/div>\n<div>7. **Retention periods** \u2014 table of retention periods per data category<\/div>\n<div>8. **Children** \u2014 policy on under-13 enrolment via partner organisations confirmed<\/div>\n<div>9. **Security measures** \u2014 HTTPS\/TLS, hashed passwords, access controls, audit logging disclosed<\/div>\n<div>10. **Data subject rights** \u2014 full table covering Arts. 15\u201322 (Access, Rectification, Erasure, Restriction, Portability, Objection) with how to exercise each<\/div>\n<div>11. **DPC complaint right** \u2014 Data Protection Commission contact details included as required by Art. 13(2)(d)<\/div>\n<div>12. **\u201dLast updated: 28 March 2026\u2033** added<\/div>\n<div>**CSS:** Changed `list-style-type: none` to `list-style-type: disc`; added `.privacyWrap` class (60% width, auto margins); added table styling for the data tables.<\/div>\n<div>\u2014<\/div>\n<h1>3. Terms and Conditions of Use \u2014 Changes Made<\/h1>\n<h2>3.1 Issues Identified<\/h2>\n<div>| # | Issue | Risk |<\/div>\n<div>|\u2014|\u2014\u2014-|\u2014\u2014|<\/div>\n<div>| 1 | Duplicate Table of Contents | User confusion; document quality |<\/div>\n<div>| 2 | Section 5 cited `17 U.S.C. \u00a7 512` (US DMCA) | Legally inapplicable; Irish\/EU copyright law governs |<\/div>\n<div>| 3 | Section 2 stated users \u201cconsent to our use of data\u201d | Misrepresents GDPR lawful basis (contract\/legitimate interests, not consent) |<\/div>\n<div>| 4 | Indemnification clause (Section 12) referred to \u201cshareholders\u201d | WhereWeLearn is a CLG \u2014 has members, not shareholders |<\/div>\n<div>| 5 | Fitness\/health disclaimer included | Wholly irrelevant to an LMS; creates false impression of service scope |<\/div>\n<div>| 6 | Section 7 (Opportunities) contained \u201cfederal, state and local laws\u201d boilerplate | US law reference; inapplicable and misleading |<\/div>\n<div>| 7 | Section 7 (Opportunities) not applicable to platform | Boilerplate for a different platform type; removed |<\/div>\n<div>| 8 | Section 9 (Mobile Features) included wireless billing language | Not applicable to this service; misleading |<\/div>\n<div>| 9 | Section 17\/18 numbering reversed (anchor `#17` linked to \u201c18. Contact\u201d, anchor `#18` to \u201c17. YouTube\u201d) | Broken in-page navigation |<\/div>\n<div>| 10 | Arbitration clause contained no EU consumer rights carve-out | Mandatory arbitration for EU consumers is unenforceable and misleading |<\/div>\n<div>| 11 | LinkedIn and Tumblr listed as connected Social Media Sites | Neither service is supported; inaccurate |<\/div>\n<div>| 12 | Spelling errors: `PRECEEDING`, `compontents`, `treatement` | Document quality |<\/div>\n<div>| 13 | American English throughout (`license`, `authorize`, `labor`) | Inconsistent with Irish company |<\/div>\n<h2>3.2 Changes Applied<\/h2>\n<div>The Terms and Conditions were rewritten from 18 sections to 16 sections:<\/div>\n<div>| Old Section | New Section | Change |<\/div>\n<div>|\u2014|\u2014|\u2014|<\/div>\n<div>| 1. Changes | 1. Changes | Retained; minor language tidy |<\/div>\n<div>| 2. Privacy Policy | 2. Privacy Policy | Retained; removed consent misstatement |<\/div>\n<div>| 3. Account Registration | 3. Account Registration | Retained; changed to British English |<\/div>\n<div>| 4. Intellectual Property | 4. Intellectual Property; Licence | Retained; `license`\u2192`licence`, `authorize`\u2192`authorise` |<\/div>\n<div>| 5. Legal Complaints | 5. Legal Complaints | Retained; replaced `17 U.S.C. \u00a7 512` with Irish\/EU law language |<\/div>\n<div>| 6. User Submissions | 6. User Submissions | Retained; British English |<\/div>\n<div>| 7. Opportunities | *(removed)* | Removed \u2014 not applicable to this platform |<\/div>\n<div>| 8. Third-Party Content | 7. Third-Party Content | Retained; removed LinkedIn and Tumblr |<\/div>\n<div>| 9. Mobile Features | *(removed)* | Removed \u2014 wireless billing language not applicable |<\/div>\n<div>| 10. Acceptable Use | 8. Acceptable Use | Retained; British English; updated cross-reference |<\/div>\n<div>| 11. Access to Services | 9. Access to Services | Retained |<\/div>\n<div>| 12. Indemnification | 10. Indemnification | Retained; `shareholders`\u2192`board members` |<\/div>\n<div>| 13. Disclaimers | 11. Disclaimers; Limitation of Liability | Retained; removed fitness disclaimer; fixed `PRECEEDING`\u2192`PRECEDING`, `compontents`\u2192`components`, `treatement`\u2192`treatment` |<\/div>\n<div>| 14. Governing Law | 12. Governing Law | Retained |<\/div>\n<div>| 15. Disputes; Arbitration | 13. Disputes; Arbitration | Retained; added EU\/EEA consumer carve-out; ODR platform link |<\/div>\n<div>| 16. Miscellaneous | 14. Miscellaneous | Retained; updated surviving sections cross-reference |<\/div>\n<div>| 17\/18 YouTube *(reversed)* | 15. YouTube API Services | Corrected numbering |<\/div>\n<div>| 18\/17 Contact *(reversed)* | 16. Contact Us | Corrected numbering |<\/div>\n<div>**\u201dLast updated: 28 March 2026\u2033** added.<\/div>\n<div>**CSS:** Changed `list-style-type: none` to `list-style-type: disc`; added `.tsncsWrap` class (60% width, auto margins).<\/div>\n<div>\u2014<\/div>\n<h2>4. Files Changed<\/h2>\n<div>| File | Change type |<\/div>\n<div>|\u2014\u2014|\u2014\u2014\u2014\u2014-|<\/div>\n<div>| `privacy.php` | Full rewrite of HTML body |<\/div>\n<div>| `tsncs.php` | Full rewrite of HTML body |<\/div>\n<div>\u2014<\/div>\n<h1>5. Related Documents<\/h1>\n<div>| Document | Location |<\/div>\n<div>|\u2014|\u2014|<\/div>\n<div>| GDPR Record of Processing Activities | `docs\/gdpr-ropa.md` |<\/div>\n<div>| GDPR Lawful Basis Register | `docs\/gdpr-lawful-basis.md` |<\/div>\n<div>| GDPR Breach Notification Procedure | `docs\/gdpr-breach-notification-procedure.md` |<\/div>\n<div>| GDPR Data Subject Rights Procedure | `docs\/gdpr-data-subject-rights-procedure.md` |<\/div>\n<div>| ISO 27001 ISMS Management Review | `docs\/isms-management-review.md` |<\/div>\n<div>| ISO 27001 Plan | `docs\/iso27001-plan.md` |<\/div>\n<div><\/div>\n<div><em>*This document forms part of the WhereWeLearn ISMS documentation set and should be retained as evidence of management review activity under ISO\/IEC 27001:2022 Clause 9.3.*<\/em><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Date: 2026-03-28 Prepared by: Philip Lacey Role: Founder \/ System Steward \u00a01. 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